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FINANCIAL DIRECTOR & ADMINISTRATIVE SERVICES MANAGER

The Office of the Defender General (ODG) is seeking an experienced and motivated Financial Director & Administrative Services Manager to lead the financial operations of our collegial department. This management position operates with considerable independence, reporting directly to the Defender General, and is responsible for all budgetary and financial functions for the ODG.

In this management position you will have responsibility for overseeing all fiscal operations and administrative services functions for the ODG. In this role, you will be responsible for the ODG’s budget development, preparation, and maintenance, including preparing annual budget projections and contingency planning, analyzing special patterns, and advising the Defender General and other members of the management team about potential problems and needed adjustments, reviewing past expenditures for particular line items, and projecting future needs. As the Financial Director, you will also assist in performing short and long-range planning to achieve the ODG’s goals and objectives.

You will also serve as the primary financial liaison for the ODG, including responding to inquiries from legislators and their staff, other state agencies and members of the criminal justice system, contractors, and clients. You will also use your advocacy skills and financial expertise to represent the ODG in budget preparation and justification before various bodies, including the legislature’s appropriation committees, as directed by the Defender General.

In this role you will also have a significant supervisory role, and you will be tasked with supervision of the department’s Financial Specialist III and co-supervision of three Legal Assistants. You will also be part of the ODG’s collaborative and dedicated management team, which includes the Defender General, Deputy Defender General, Project & Program Manager, and HR & Special Counsel.

You will also support the department by taking responsibility for: contract administration, following the State of Vermont’s contracting procedures, including for the department’s extensive conflict counsel contractors; property and space management; overseeing procurement of goods and services; safety and security issues; and reviewing organizational structure and policies and procedures. You may also assist with department-wide trainings and events as needed.

In this role, you will have the opportunity for one-on-one training with the previous incumbent as needed. This position is based in our Montpelier, Vermont office with the ability to work from home on occasion, consistent with the needs of the department.

The ideal candidate is positive, self-motivated, assertive, able to work under pressure to meet deadlines, highly detail oriented, and able to handle a diverse community of personalities and opinions. The ideal candidate will also have excellent verbal and written communication skills and problem-solving skills.

Prior management and budget experience, including working with the State of Vermont’s Vantage budgeting and VISION accounting systems (VISION is the State of Vermont PeopleSoft financial management system), is preferred but not required.

This is an exempt, pay grade 26 (salary range: $61,963 - $97,156) managerial position with State benefits. Further information about the position is available here.

To apply, please email a cover letter and resume to Gina Puls, HR & Special Counsel, at gina.puls@vermont.gov.

Applications will be considered on a rolling basis, and the position will remain open until filled. EOE.

 

LEGAL ASSISTANT

The Office of the Defender General has an opening for a full-time legal assistant in the Bennington office. The legal assistant is responsible for supporting attorneys by providing a wide variety of technical, administrative and secretarial assistance. The work requires some knowledge of legal practices and procedures and computer skills. Work is performed under the direction of an attorney or other supervisor, but some independent work will be required.

The legal assistant assists with the preparation of legal documents using information from files, client agencies, court records and other sources. Helps to prepare basic legal documents such as legal notices, subpoenas and discovery materials. May e-file legal documents with the Judiciary. May help attorneys prepare for trials, hearings and negotiations by preparing exhibits, scheduling witnesses, communicating with client agencies, reviewing jury pools, and preparing exhibit and witness lists. Performs docketing duties such as opening, updating and closing cases using case management systems. May schedule depositions, court reporters, and experts. Performs administrative and secretarial duties including correspondence, telephone duties, filing, copying and public records management.

Preferred Qualifications: Associates degree or two or more years of full-time college coursework (or the equivalent) and two (2) years or more of experience performing legal administrative duties; or bachelor’s degree and one (1) year or more of experience performing legal administrative duties; or paralegal certification and two (2) years or more of experience performing legal administrative duties; or high school diploma or equivalent and three (3) years or more of experience performing legal administrative duties.

Full-time permanent PG18 position with State benefits. Starting pay: $19.03/hr. EOE.

Email resume and cover letter to Gina Puls, HR & Special Counsel, at gina.puls@vermont.govThis position will remain open until filled.

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NOTE:  If you are interested in an unpaid law student or attorney clerkship, please contact Appellate Defender Dawn Matthews.  If you are interested in an internship in the Chittenden Public Defender's Office, please contact Josh O'Hara, Supervising Attorney.

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DISCLAIMER:  The ODG advertises job opportunities that are available across the system with our primary public defense contractors, assigned counsel contractors, and other contractors as a courtesy to those contractors, for the benefit of the system, and those who would like to be part of it. Unless expressly stated positions advertised here are NOT STATE POSITIONS, they do not come with state benefits, and the decision whether or not to hire is the sole responsibility of the contractor listed in the advertisement.